Alaska Recreation &Park Association

2018 Logo & By-Laws Vote

Thank you for taking the time to help ARPA be an Association that can better serve Parks and Recreation professionals and agencies across Alaska. Below are 30 questions that need to be voted on by the membership. The first relates to changing the logo and branding of the Association. The remaining 29 are regarding the by-laws of the Association. A great deal of work was put into these by-law changes and will bring are more modern feel to the Association. Specific changes to the by-laws are noted by being underlined and in italics.

To take place in this vote you must be a current member in good standing. All members have been sent an email to the current account listed in our membership database. Please check your emails and click the link to cast your votes. Reference this page when casting your votes if necessary. If you are a member and have not received an email please FIRST check your spam to see if the email was directed there. If you cannot find it log into your account and ensure that the email address listed in your profile is accurate. Next please email our webmaster and membership chairperson Jeff Dick and notify him of the situation. 

If you have questions about voting or need assistance with this process please contact either President Wendy Clubb or webmaster jeff Dick.


This vote will close at midnight Alaska time on August 12, 2018.


Question 1: Of the following, which logo shall ARPA permanently use to brand and represent itself? (All logos can be clicked on to view in larger size)

Logo 1


Logo 2

\

Logo 3


Logo 4


Question 2:
Shall the proposed wording be adopted?

Original Wording:

ARTICLE IV - OFFICERS AND DIRECTORS
Section 4.  There shall be a Board of Directors consisting of the elected officers, the immediate past president, the Pacific Northwest Regional Council representatives as identified in ARTICLE VI of the Bylaws, three (3) Members-at-Large, and eligible special interest section chairs as identified in these Bylaws.

Proposed Wording:

ARTICLE IV - OFFICERS AND DIRECTORS
Section 4. There shall be a Board of Directors consisting of the elected officers, the immediate past president, three (3) Members-at-Large, and eligible special interest section chairs as identified in ARTICLE VIII of these Bylaws.


Question 3: Shall the proposed wording be adopted?

Original Wording:


ARTICLE V - AMENDMENTS

Section 1. The Constitution may be amended by a two-thirds majority and the By-Laws by a simple majority vote of the members present at the Annual Meeting of the Association or by mail vote.  At least thirty (30) days written or electronic notice of such suggested amendment shall be given each member entitled to vote.

Proposed Wording:

ARTICLE V - AMENDMENTS

Section 1. The Constitution may be amended by a two-thirds majority and the By-Laws by a simple majority of total respondents of voting mechanism that has been determined by the Board of Directors. At least thirty (30) days written or electronic notice of such suggested amendment shall be given each member entitled to vote.


Question 4: Shall the proposed wording be adopted?

Original Wording:

ARTICLE I - MEMBERSHIP

Section 2. Membership shall consist of the following types:

 PROFESSIONAL MEMBERSHIP:  Those persons currently in or retired from a recreation, leisure or related profession are eligible for Professional Membership. Professional members are voting members.  Persons currently retired from a recreation, leisure or related professions are eligible for a Retired Professional Membership.  Retired Professional members are voting members.

 STUDENT MEMBERSHIP:  Students are defined as anyone who is currently enrolled as a full time or part time undergraduate student pursuing a degree in parks, recreation, conservation, or related matters AND is not simultaneously employed as a full time professional. All non-member students must provide proof of student status via one of the following ways: an original letter on the institutions letterhead signed by a qualified representative from your university program; student id with valid dates. Student memberships are free, pending approval by the membership committee.

 CITIZEN MEMBERSHIP:  Citizen Board Members and individuals not eligible for Professional Membership wishing to support the activities and goals of the Alaska Recreation and Park Association are eligible for Citizen Membership.  Citizen members are voting members.

 ORGANIZATIONAL MEMBERSHIP:  Maximum of 10 copies of the FLASH (sent to Director/CEO); additional copies of the FLASH may be obtained at $1.00 per copy per year.  Organizational memberships are non-voting. This membership allows organizations to promote the field of Parks & Recreation by supporting ARPA.

 AGENCY MEMBERSHIP:  Entitles employees of the agency reduced membership rates; Provides membership for a maximum of 11 board or commission members; maximum of 10 copies of the FLASH (sent to individual board/commission members), additional copies of the FLASH may be obtained for $1.00 per copy per year, direct mailing of all information to board/commission members; all other ARPA publications for up to 10 board/commission members.  The Agency is non-voting, but each individual commissioners/board member is entitled to one vote.

 COMMERCIAL SPONSOR MEMBERSHIP:  Corporations and businesses which support the activities and goals of the Alaska Recreation and Park Association are eligible for Commercial Sponsor Membership.  Each Commercial Sponsor Member shall be entitled to one (1) vote.

 LIFE MEMBERSHIP:  Persons eligible for Professional or Citizen Membership who contribute a fee set by the Board of Directors in lieu of the annual fee shall be Life Members.  Life Members are voting members.

 HONORARY MEMBERSHIP:  Honorary Membership may be bestowed by the Board of Directors on those who have made outstanding contributions to the Association or to the furtherance of Association purpose and goals.  Honorary members are non-voting.

Proposed Wording:

ARTICLE I - MEMBERSHIP

Section 2.  Membership structure shall be managed by a membership committee as determined by Article VI of the By-Laws overseen by the Board of Directors.


Question 5: Shall the proposed wording be adopted?

Original Wording:

ARTICLE I - MEMBERSHIP

 Section 3. Annual membership dues in the Association shall be established by the Board of Directors.  A two-thirds majority vote of the Board of Directors shall be required to amend the Association’s dues structure.  Written notice must be provided to the Associations general membership forty-five days prior to the vote of the Board of Directors to amend the dues.


Proposed Wording:

ARTICLE I – MEMBERSHIP

Section 3. Annual membership dues in the Association shall be established by the Board of Directors.  A two-thirds majority vote of the Board of Directors shall be required to amend the Association’s dues structure.  Written notice must be provided to the Associations general membership thirty (30) days prior to the vote of the Board of Directors to amend the dues.



Question 6: Shall the proposed wording be adopted?

Original Wording:

 ARTICLE I - MEMBERSHIP

 Section 4.  Annual dues are payable in the quarter that their twelve month Membership expires.  (passed 2009)

 Any member who fails to pay annual dues in the quarter that their twelve month membership expires shall automatically be suspended from membership in the Association, but may be restored to full membership upon payment of dues for the current year.  During the period of suspension, however, persons shall forfeit all rights and privileges of membership.

Proposed Wording:

ARTICLE I - MEMBERSHIP

Section 4.  Failure to pay dues within thirty (30) days of expiration shall result in suspension of membership in the Association, but may be restored to full membership upon payment of dues for the current year.  During the period of suspension, however, persons shall forfeit all rights and privileges of membership.

Question 7: Shall the proposed wording be adopted?

Original Wording:

 ARTICLE II - OFFICERS AND DIRECTORS

 Section 4.  There shall be a Board of Directors consisting of the elected officers, the immediate past president, the Pacific Northwest Regional Council representatives as identified in ARTICLE VI of the Bylaws, three (3) Members-at-Large, and eligible special interest section chairs as identified in these Bylaws.

Proposed Wording:

ARTICLE II - OFFICERS AND DIRECTORS

 Section 4. There shall be a Board of Directors consisting of the elected officers, the immediate past president, three (3) Members-at-Large, and eligible special interest section chairs as identified in ARTICLE VIII of these Bylaws.


Question 8: Shall the proposed wording be adopted?

Original Wording:

ARTICLE III - DUTIES OF OFFICERS

The duties of the officers shall be those common to the respective office held:

Section 1.  President:  The President of the Association shall act as presiding officer of the Association and Board of Directors; and perform such duties as ordinarily pertain to his office.

Proposed Wording:

ARTICLE III - DUTIES OF OFFICERS 

The duties of the officers shall be those common to the respective office held:

Section 1. President:  The President of the Association shall act as presiding officer of the Association and Board of Directors; and perform such duties as ordinarily pertain to the office. The President is responsible to periodically review and recommend changes to the Constitution and By-Laws.


Question 9: Shall the proposed wording be adopted?

Original Wording:

ARTICLE III - DUTIES OF OFFICERS

Section 2.  Vice President:  The Vice President of the Association shall attend all meetings of the Board and be acquainted with duties of the President, preside in the absence of the President or the President-Elect, serve as the professional development and training coordinator of new section chairs and board member training.

Proposed Wording:

ARTICLE III - DUTIES OF OFFICERS

Section 2.  Vice President:  The Vice President of the Association shall attend all meetings of the Board and be acquainted with duties of the President, preside in the absence of the President or the President-Elect, serve as the professional development and training Chair. The Vice President is responsible to periodically review and recommend changes to the Constitution and By-Laws.


Question 10: Shall the proposed wording be adopted?

Original Wording:

ARTICLE III - DUTIES OF OFFICERS

Section 3.  President-Elect:  There shall be a President-Elect who shall be responsible for the activities and business of the Association under the direction of the president.  The president-elect shall preside in the absence of the president.

Proposed Wording: 

ARTICLE III - DUTIES OF OFFICERS

Section 3. President-Elect:  There shall be a President-Elect who shall be responsible for the activities and business of the Association under the direction of the president.  The president-elect shall preside in the absence of the president. The President-Elect is responsible to periodically review and recommend changes to the Constitution and By-Laws


Question 11: Shall the proposed wording be adopted?

Original Wording:

ARTICLE IV -DUTIES OF THE BOARD OF DIRECTORS

Section 4. The President shall authorize the secretary of the Association to write a letter of termination to board member(s) who fail to attend two consecutively scheduled Board of Directors meetings without an acceptable excuse.  In the event a board member is terminated, the President shall, in consultation with Board of Directors, appoint a board member to fill the seat for the remainder of the unexpired term.

Proposed Wording:

ARTICLE IV -DUTIES OF THE BOARD OF DIRECTORS

Section 4.   In the event a Board Member fails to perform in their duties, the officers of the Association shall vote to remove them. The removed officer shall receive a written notification from the President.


Question 12: Shall the proposed wording be adopted?

Original Wording:

ARTICLE V - NOMINATION AND ELECTION PROCEDURES

Section 1.  Nominating Committee Duties:  The Nomination Committee shall prepare a slate of nominees for any officers and any of the board positions whose term is expiring and shall submit it to the secretary.  The slate shall consist of a minimum of one nominee for each of the offices whose term is expiring.  Nominees shall give their written consent.

Proposed Wording:

ARTICLE V - NOMINATION AND ELECTION PROCEDURES

Section 1.   Member Services Committee Duties:  The Member Services Committee shall prepare a slate of nominees for any officers and any of the board positions whose term is expiring and shall submit it to the secretary.  The slate shall consist of a minimum of one nominee for each of the offices whose term is expiring.  Nominees shall give their consent.


Question 13: Shall the proposed wording be adopted?

Original Wording: 

ARTICLE V - NOMINATION AND ELECTION PROCEDURES

Section 2.  Ballot:  The Secretary shall prepare a ballot and mail one to each eligible member.  Each office shall include a space for a write-in candidate.  To be certified, one ballot per member must be returned by either mail or electronically through email as set-up by the secretary.

Proposed Wording: 

ARTICLE V - NOMINATION AND ELECTION PROCEDURES

Section 2.  Ballot:  The Committee shall prepare a ballot and send one to each eligible member. Each current member shall be entitled to one vote.


Question 14: Shall the proposed wording be adopted?

Original Wording: 

ARTICLE V - NOMINATION AND ELECTION PROCEDURES

Section 3. Election of Officers:  The vote shall be by mail or electronic ballot and the person receiving a majority number of votes for each office shall be elected.  Review Board composed of the President and President-Elect shall certify the election.

Proposed Wording:

ARTICLE V - NOMINATION AND ELECTION PROCEDURES

Section 3.  Election of Officers:  The vote shall be by mail or electronic ballot and the person receiving a majority number of votes for each office shall be elected. In the event of a tie, when practicable, a runoff election will be held. If time does not permit, a coin flip will be held with a majority of the Board present as witnesses.


Question 15: Shall the proposed wording be adopted?

Original Wording:

ARTICLE V - NOMINATION AND ELECTION PROCEDURES

Section 6. Terms of Office:  The term of office for each board position shall be as follows:

Position

President elect
President

Past President

Vice President

Secretary

Treasurer

Members At-Large
  Seat I
Members At-Large Seat II & II

NRPA Council Representatives

Term
One Year

Two Year

Two Year

Two Year

Two Year

Two Year

Two Year

Two Year

As determined by Article VI of these Bylaws

Year Elected
Even Year
Odd Year

Odd Year
Odd Year
Even Year
Odd Year
Even Year

It is the intent that the President-Elect automatically serve the following year as the President.

Proposed Wording: 

ARTICLE V - NOMINATION AND ELECTION PROCEDURES

Section 6. Terms of Office:  The term of office for each board position shall be as follows:

Position
President elect

President

Past President

Vice President

Secretary

Treasurer

Members At-Large
  Seat I
Members At-Large Seat II & II

Term
One Year

Two Year

Two Year

Two Year

Two Year

Two Year

Two Year

Two Year

Year Elected
Even Year
Odd Year

Odd Year
Odd Year
Even Year
Odd Year
Even Year

It is the intent that the President-Elect automatically serve the following year as the President.

Question 16: Shall the proposed wording be adopted?

Original Wording:

ARTICLE V - NOMINATION AND ELECTION PROCEDURES

Section 7.   Board Members:  Three (3) board members at large to the Board of Directors will be elected by the eligible membership.

Proposed Wording:

Remove Entirety of Section 7


Question 17: Shall the proposed wording be adopted?

Original Wording: 

ARTICLE V - NOMINATION AND ELECTION PROCEDURES

Section 8. Tenure and Rotation of Board Members at Large:  All board members at large shall be elected for two year staggered terms.  Two board members at large will be elected in odd numbered years and one board member at large will be elected in even numbered years.

Proposed Wording:

ARTICLE V - NOMINATION AND ELECTION PROCEDURES 

Remove Entirety of Section 8


Question 18: Shall the proposed wording be adopted?

Original Wording: 

ARTICLE VI - PACIFIC NORTHWEST REGIONAL COUNCIL

NRPA REPRESENTATIVE 

Section 1. Purpose and Duties:  This delegation shall serve as the liaison between the Association and the Pacific Northwest Regional Council/National Recreation and Park Association (PNRC/NRPA); and furthermore, shall serve as representative and spokesperson as authorized by the Executive Council of PNRC/NRPA at all meetings and functions of the PNRC/NRPA.  The representatives shall submit to the ARPA Board of Directors reports and copies of the proceedings of all functions attended on behalf of the Association and Regional Council.

Section 2. Qualifications:  Candidates for this representation shall have full knowledge of the ARPA which shall be demonstrated through current or previous service as an officer, a member of the Board of Directors and/or the chairman of a Standing Committee of ARPA; have the time and willingness to devote to the meetings and functions of the Regional Council and be members of the ARPA and the National Recreation and Park Association.

Section 3. Selection and Term of Office:  The Alaska Recreation and Park Association shall have two (2) Representatives on the Pacific Northwest Regional Council NRPA.

A.  One representative shall be the ARPA President. If the president is unable to attend regional meetings he/she may appoint a representative who must be an active ARPA and NRPA member to represent ARPA at the council meetings.

B.  The second representative shall be appointed by the current ARPA President with approval from the Board of Directors.  The appointee shall be a current ARPA and NRPA member.

Section 4. Vacancy:  Should a vacancy occur in either Representative position, the President shall appoint a representative who meets all the required criteria per Section 2 of this Article.

Proposed Wording:

Remove Entirety of  ARTICLE VI - PACIFIC NORTHWEST REGIONAL COUNCIL NRPA REPRESENTATIVE

The Pacific Northwest Regional Council has been dissolved by NRPA until further notice.  It is not anticipated that the Council will resume in the near future.

PLEASE NOTE:

If Question number 17 changes are approved

ARTICLE VI: PACIFIC NORTHWEST REGIONAL COUNCIL NRPA REPRESENTATIVE

will be removed and

COMMITTEES (formally ARTICLE VII) will become the new ARTICLE VI

For simplicity and for the remainder of this questioner

All remaining ARTICLE numbers will be listed as if Question 17 is approved.

For example: ARTICLE VII – COMMITTEES will be referred to as ARTICLE VI – COMMITTEES.

If number 17 does not pass, ARTICLE numbers will return to their original.


Question 19: Shall the proposed wording be adopted?

Original Wording:

ARTICLE VI – COMMITTEES

Section 1.  Awards Committee:  The Awards Committee shall select and recommend to the Board of Directors persons to whom awards and citations should be given.

Section 2.  Conference Committee:  The Conference Committee shall be responsible for all arrangements pertaining to the annual conference.

Proposed Wording:

ARTICLE VI – COMMITTEES

Section 1.  Member Services Committee: The Member Services Committee shall be responsible for all communication with the membership to include but not limited to member development, media and marketing and annual elections.

Section 2. (originally 1)  Awards Committee:  The Awards Committee shall select and recommend to the Board of Directors  persons to whom awards and citations should be given.

Section 3. (originally 2)  Conference Committee:  The Conference Committee shall be responsible for all arrangements  pertaining to the annual conference.



Question 20: Shall the proposed wording be adopted?

Original Wording:

ARTICLE VI - COMMITTEES

Section 3. Constitution and Bylaws Committee:  The Constitution and Bylaws Committee shall be chaired by the President-Elect and shall suggest changes and amendments to the Association Constitution and Bylaws and shall interpret them when deemed necessary.

Proposed Wording:

Remove Entirety of Section 3

Question 21: Shall the proposed wording be adopted?

Original Wording:

ARTICLE VI – COMMITTEES

Section 4.  Membership Committee:  The Membership Committee shall administer the membership process; shall encourage persons interested in parks and recreation to apply for membership in the Association:  and shall receive, investigate, and approve all new applications for membership.

Proposed Wording:

Remove Entirety of Section 4


Question 22: Shall the proposed wording be adopted?

Original Wording:

ARTICLE VI - COMMITTEES

Section 5. Publication Committee:  The Publication Committee shall edit and publish the Association newsletter and any other publications as directed by the Board of Directors.

Proposed Wording:

Remove Entirety of Section 5


Question 23: Shall the proposed wording be adopted?

Original Wording:

ARTICLE VI - COMMITTEES

Section 6.  Nominating Committee:  The Nominating Committee shall prepare a slate of officers as provided in Article V, “Nomination & Election Procedure.”

Proposed Wording:

Remove Entirety of Section 6


Question 24: Shall the proposed wording be adopted?

Original Wording:

ARTICLE VI – COMMITTEES

Section 4. (originally 7)  Legislation Committee:  A Legislation Committee shall be appointed to monitor legislation and regulations pertaining to parks and recreation. 

Proposed Wording: 

ARTICLE VI - COMMITTEES

Section 4. Legislation Committee:  A Legislation Committee shall be appointed to monitor and advocate for legislation regulations pertaining to parks and recreation.


Question 25: Shall the proposed wording be adopted?

Original Section 8 (proposed Section 5) will remain the same. Proposed Sections 6 and 7 are new.

Original Wording:

ARTICLE VI – COMMITTEES

Proposed Wording:

ARTICLE VI - COMMITTEES

Section 6.  Scholarship Committee:  The Scholarship Committee shall consist of the immediate Past President who will serve as Chair and any past presidents willing to serve on the committee. The Scholarship Committee shall approve funds per committee guidelines.

Section 7.  Historical Committee:  The Historical Committee shall be responsible for the acquisition, organization and preservation of historical records and artifacts as well as to facilitate dissemination of that history to the organization’s members.


Question 26: Shall the proposed wording be adopted?

Original Wording: 

ARTICLE VI - COMMITTEES

Section 8. (originally 9) Special:  The President, with the approval of the Board of Directors, shall appoint such other special committees as may be deemed necessary.

Proposed Wording:

ARTICLE VI – COMMITTEES

Section 8.  Ad Hoc Committees:  The President, with the approval of the Board of Directors, shall appoint such other special committees as may be deemed necessary.


Question 27: Shall the proposed wording be adopted?

Original Wording:

ARTICLE VI - COMMITTEES

Section 10.  Committee Members:  The President, with the approval of the Board of Directors, shall appoint the members of the various committees.

Proposed Wording:

Remove Entirety of Section 10

Question 28: Shall the proposed wording be adopted?

Original Wording:

ARTICLE VII - MEETINGS

Section 2. Quorums:  Twenty-five (25) percent of the members in good standing shall constitute a quorum for the transaction of business of the Association at the Annual Meeting. A simple majority of the board of directors must be present to conduct business at all other board of directors meetings.

Proposed Wording:

ARTICLE VII - MEETINGS

Section 2. Quorums:  A quorum is determined by members present at the annual meeting. A simple majority of the board of directors must be present to conduct business at all other board of directors meetings.


Question 29: Shall the proposed wording be adopted?

Original Wording:

ARTICLE VII - MEETINGS

Section 3. Special Meetings:  Special meetings may be called by the President or upon written request of the majority of the Board of Directors.  At least ??? days notice prior to the meeting shall be given to the members.

Proposed Wording:

 ARTICLE VII – MEETINGS

Section 3.  Special Meetings:  Special meetings may be called by the President or upon written request of the majority of the Board of Directors.  At least seven (7) days’ notice prior to the meeting shall be given to the members.



Question 30: Shall the proposed wording be adopted?

ADDENDUM 1

 Original version:

 ARTICLE VII - COMMITTEES

Section 1. Awards Committee:  The Awards Committee shall select and recommend to the Board of Directors persons to whom awards and citations should be given.

Section 2. Conference Committee:  The Conference Committee shall be responsible for all arrangements pertaining to the annual conference.

Section 3. Constitution and Bylaws Committee:  The Constitution and Bylaws Committee shall be chaired by the President-Elect and shall suggest changes and amendments to the Association Constitution and Bylaws and shall interpret them when deemed necessary.

Section 4. Membership Committee:  The Membership Committee shall administer the membership process; shall encourage persons interested in parks and recreation to apply for membership in the Association:  and shall receive, investigate, and approve all new applications for membership.

Section 5. Publication Committee:  The Publication Committee shall edit and publish the Association newsletter and any other publications as directed by the Board of Directors.

Section 6. Nominating Committee:  The Nominating Committee shall prepare a slate of officers as provided in Article V, “Nomination & Election Procedure.”

Section 7.  Legislation Committee:  A Legislation Committee shall be appointed to monitor legislation and regulations pertaining to parks and recreation. 

Section 8.  Education/Training, Certification and Professional Development Committee:  The Vice President shall Chair the committee and will work with representatives from each of the sections to review and recommend programs and training activities of the Association and its sections, and work with the Annual Conference Committee to ensure training opportunities match needs expressed by the membership. This committee will also promote state and national professional certification, assist in coordinating other educational opportunities that benefit Association members, and actively engage the membership in pursuing ongoing education through a variety of resources.

Section 9. Special:  The President, with the approval of the Board of Directors, shall appoint such other special committees as may be deemed necessary.

Section 10. Committee Members:  The President, with the approval of the Board of Directors, shall appoint the members of the various committees.

 Proposed Version:

ARTICLE VI - COMMITTEES

Section 1. Member Services Committee: The Member Services Committee shall be responsible for all communication with the membership to include but not limited to member development, media and marketing and annual elections.

 Section 2. Awards Committee:  The Awards Committee shall select and recommend to the Board of Directors persons to whom awards and citations should be given.

Section 3. Conference Committee:  The Conference Committee shall be responsible for all arrangements pertaining to the annual conference.

Section 4.  Legislation Committee:  A Legislation Committee shall be appointed to monitor and advocate for legislation regulations pertaining to parks and recreation.

Section 5. Education/Training, Certification and Professional Development Committee:  The Vice President shall Chair the committee and will work with representatives from each of the sections to review and recommend programs and training activities of the Association and its sections, and work with the Annual Conference Committee to ensure training opportunities match needs expressed by the membership. This committee will also promote state and national professional certification, assist in coordinating other educational opportunities that benefit Association members, and actively engage the membership in pursuing ongoing education through a variety of resources.


Section 6. Scholarship Committee:  The Scholarship Committee shall consist of the immediate Past President who will serve as Chair and any past presidents willing to serve on the committee. The Scholarship Committee shall approve funds per committee guidelines.

Section 7.  Historical Committee:  The Historical Committee shall be responsible for the acquisition, organization and preservation of historical records and artifacts as well as to facilitate dissemination of that history to the organization’s members.                          

Section 8. Ad Hoc Committees:  The President, with the approval of the Board of Directors, shall appoint such other special committees as may be deemed necessary.


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